As part of measures designed to facilitate business creation, the Law has made it possible for companies registered with the Trade and Companies Register to choose their registered office at the time of their registration.
Additionally, companies have the option of domiciliation at the legal representative’s home address, or at a collective domiciliation address in premises shared with other companies.
This option is only available if the company does not have its own professional premises.
Company domiciliation providers can be domiciliation centers or business centers. By domiciling their company there, the domiciled entity can use the address of the domiciliation center or business center on all its legal and commercial documents.
To assist you with your company domiciliation process in a business center, BURO Club provides you with the list of documents to be submitted to the domiciliation provider:
For Company Formation
The following documents must be provided:
1. Supporting Documents for Company Formation
These are the draft articles of association, which must primarily define the company name, registered office address, legal form, purpose or activity, contributions of each partner or shareholder, the amount of share capital, etc.
In the case of a sole proprietorship or a micro-enterprise, it is not mandatory to draft articles of association.
2. Supporting Documents for the Legal Representative’s Identity
A valid proof of identity (ID card, passport, residence permit) of the legal representative of the domiciled company is mandatory.
3. Supporting Documents for the Legal Representative’s Address and Contact Details
The proof of address (gas or electricity bill, rent receipt, property tax, etc.) and proof of telephone contact details (landline bill, mobile phone bill) of the legal representative must be less than three months old.
4. Supporting Documents After Company Registration
Once the company is registered, the domiciled entity must provide the domiciliation provider with:
- A K-BIS extract certifying the company’s registration with the Trade and Companies Register;
- The final articles of association, signed and registered;
- The Declaration of Beneficial Owners for any person holding more than 25% of the voting rights or capital of the company, or having control over it by any other means. If no one meets these criteria, the legal representative of the company becomes the beneficial owner;
- The sworn statement regarding the place of retention and storage of the accounting, social, and tax documents of the domiciled company.
For the Transfer of a Registered Office
The following documents must be provided:
1. Supporting Documents for Company Formation
These are the amended articles of association incorporating the change of registered office address.
In the case of a sole proprietorship or a micro-enterprise, it is not mandatory to have articles of association.
2. Minutes of the General Meeting Regarding the Change of Registered Office
The minutes of the shareholders’ meeting validating and authorizing the change of address must be provided.
3. Supporting Documents for the Legal Representative’s Identity
A valid proof of identity (ID card, passport, residence permit) of the legal representative of the domiciled company is mandatory.
4. Proof of Address and Contact Details for the Legal Representative
The proof of address (gas or electricity bill, rent receipt, property tax, etc.) and proof of telephone contact details (landline bill, mobile phone bill) of the legal representative must be less than three months old.
5. A K-BIS Extract
If the company is already established, a Kbis extract less than three months old, certifying that the company is registered with the Trade and Companies Register, is required.
6. The Declaration of Beneficial Owners
The Declaration of Beneficial Owners for any person holding more than 25% of the voting rights or capital of the company, or having control over it by any other means. If no one meets these criteria, the legal representative of the company becomes the beneficial owner.
7. Supporting Documents After Registration of the Registered Office Transfer
Once the transfer of the registered office is registered, the domiciled entity must provide the domiciliation provider with:
- An updated K-BIS extract certifying the registration of the address change with the Trade and Companies Register;
- The sworn statement regarding the place of retention and storage of the accounting, social, and tax documents of the domiciled company.
Documents to be Updated Annually
Annually, on the contract’s anniversary date, several documents must be updated and submitted to the domiciliation company:
- The sworn statement concerning the place of retention and consultation of social and tax records;
- The K-bis extract;
- The proof of address accompanied by proof of the legal representative’s telephone contact details;
- Any other document for which a change may have occurred.
Find Your Domiciliation Address
Are you looking for a reliable and professional address for your registered office?
At BURO Club, we offer you the possibility to domiciliate your company at over 100 addresses in France. All our centers are approved by the prefecture.